KPHS ASBC Board Meeting, Monday, Nov 9, 2020 Call to Order: 6:34 PM Present: Dean (DR), Ed (EV), Thelma (TB), Melaney (MC), Holly (HO), Shannon (SR), Coach Maple (CM), Linda (LR) Previous minutes were reviewed. HO motioned to approve, MC second the motion. Vote taken and minutes were approved. Old Business: DR updated the Board on his progress related to sales revenue from the HISD Spirit Store. Mr. Solomon is attempting to have $234 received by KPHS from the store transferred to ASBC. DR to follow up with Mr. Solomon. DR updated the Board on the slow progress with HEB and Kroger as related to selling ASBC merchandise. The new HEB store (Northpark and 59) is willing to sell our merchandise. The HEB store in Town Center stated that they are already helping the community by selling KHS merchandise, and is seeking further direction from their corporate office. Kroger (Northpark and W Lake Houston Parkway) cannot confirm if any funds are currently being sent to KPHS. DR will continue to request both HEB and Kroger for their cooperation in selling ASBC merchandise. DR to contact Marilyn Mann to clarify process for replacing a board member. MC is assisting with various concession related activity. As no written procedures are available, MC is developing written concession procedures for the future board member. MC asked if we had a City of Houston Food Permit. The food permit was last renewed on 09/06/2019 and should be expired. MC asked if we should renew the permit. CM suggested we consult with Coach Elliott as he is aware of current concession requirements due to COVID restrictions. DR to contact Coach Elliott. Two concession deposits have been made to date totaling $1,261.00. Last academic year (2019-2020), concession revenues totaled $13,648.06 for the year. MC stated that she is still waiting for the documentation for the last awarded scholarship to be submitted by either the recipient or his parents. Several messages to the parents have gone unanswered. MC asked if the recipient had a time limit to submit his documentation. No time limit has been set by the Board on prevous awarded scholarships. Several Senior parents are asking how they can volunteer given all the COVID restrictions. SR plans to email ASBC members with updates on volunteer opportunities. EV reminded the Board that an order for sold bricks needs to be placed. An order will be placed soon. A discussion occurred on whether bricks sales should continue in the future as a fundraiser activity. No decision was made. New Business: TB reported on progress to sell ASBC merchandise at the new HEB store (Northpark and 59). TB will continue coordinating with the store manager. HO reported on the positive feedback on the program. Program sales at recent football and volleyball games total $645. HO is exploring the feasibility of a basketball (winter) program. SR reported that online stores for winter sports have been created. SR also reported that approximately 90 members have joined ASBC. MC reported that one awarded scholarship remains outstanding. MC asked if we ever consider using Square for concession sales. The Square transaction fees ($0.30 per transaction + 2.9% of the total amount) may be cost prohibited for most sales, plus keeping track of the Square tiles will be a challenge. EV reported the following accounts balances (as of 10/31/2020): $51,576.68 - ASBC, $71,024.80 - Activity. EV stated that all financial reports will be emailed later tonight. LR reminded all that the yearly audit remains outstanding. EV to schedule the audit soon. CM mentioned that he followed up with Coach Chancellor on the remaining golf balls (wish list item purchase). Coach Chancellor will reevaluate the need next semester and resubmit the wish item request if necessary. DR mentioned that the next meeting is scheduled for December 14, 2020. Meeting adjourned at 7:40 PM.
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