KPHS ALL SPORTS BOOSTER CLUB BOARD MEETING-via ZOOM
6:30 PM
July 13,2020
7-13-2020 Minutes
6:35 Meeting called to order by Dean Ryan (DR), president at 6:38 PM. Those present were Clayton Maple (CM), Thelma Bustamante (TB), Ed Varela (EV), Linda Rogers (LR), and Coach Elliott (CE), Holly Overmyer (HO), Shannon Richards (SR), and Melaney Colby (MC).
June 29th minutes: were reviewed for approval. LR motion TB 2nd- APPROVED
Confirmation new members: HO will oversee Programs; SR will manage the Online Store and Membership; MC will oversee Scholarships.
Confirmation of returning members: the following positions: DR – President; TB – Merchandise; LR – Secretary; EV – Finance; Julia Bynes JB– Concessions; and Tammy Smith TS – Social Media/Website.
6:40 PM- CM
1-Introduction and Thank you to members of the previous board. 2-Shared the direction & purpose of the ASBC board. 3-Clarified the Athletic Coordinator's role. 4-Provided an explanation of the coach Wish List process prior to items presented to the board.
6:50 PM- CE
1-Provided an explanation of difference between each sport activity account and their district account. 2-Team fundraising overview. CE suggested we conduct 4 open general meetings this academic year: Oct 12, Dec 14, Apr 12 and June 14 CE also suggested we adhere to the By Laws & UIL Laws to bring back elections for board members.
7:00 PM-President's Report: confirm each member signed Conflict of Interest form and have received and signed the ByLaws
By Laws SR motioned to approve the By Laws, LR 2nd - By Laws APPROVED
1-Per the By Laws KPASBC Board needs to elect a Vice President. SR motioned for HO to be Vice P -LR-2nd- APPROVED
2-Per CE & the By Laws we are allowed extend a member's position beyond the 2 year term by "2/3 majority vote up to 4 years." TB motioned, MC 2nd the motion-APPROVED
EV-Treasury position extended 1 year: TS motioned, HO 2nd the motion- APPROVED
Julia Bynes-Concession position extended 1 year: EV motion HO 2nd APPROVED
7:12 SR-Memberships/Online Store/Panther Cards - Plan to sell Panther cards along with memberships through online store.
7:24 MC-Scholarships-Ready to announce recipients and award scholarships
7:40 TS-Social Media- Will post a reminder about brick sales, online membership forms and will announce Scholarship recipients. Working on adding links to our website and the online store.
8:00 Merchandise: TB New inventory ideas. Website is updated. Preparing for Panther Camp online
8:10 Programs: HO New Ideas. Working on selecting a picture day with sponsors and will share a due date for adds through TXTREME.
8:21 pm Concessions: JB no updates
8:22 pm: EV Overview of the budgets.
***There will be a yearly audit of the Boards’ financials in August. Two people not associated with the board will need to participate in the audit.
Panther Camp will be virtual this year.
No current WISH LIST items .
Next board meeting is scheduled August 17, 2020 @ 6:30 pm, location TBD.
Meeting adjourned at 8:28 pm.
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